SAFETY/SECURITY COMMITTEE MINUTES
Members Present: Linda Clarke, Adrian Rodriguez, Teresa Eastman, Scott Riddle, Susan Howell, Ronda Holt, Julie Willhite and Janece English. This meeting was to determine the summer schedule of meetings and to work on special summer projects for Fall, 2005. No small committee reports were read. The following projects were discussed and committees formed to work on them: 1. Get Channel information to Greg Ball by August – Linda
Clarke, Ronda Holt The groups will work on these areas and meet again on June 6, 2005, at 2:00pm in the Grizzly Room. Tiffany Blaske will be leaving Butler, but the Safety Committee would like to thank her for all of her hard work on the Committee! Thanks Tiffany! Linda Clarke, Co-chair Members Present: Linda Clarke, Tonya Kerschner, Juli Willhite, Janece English, Teresa Eastman, Adrian Rodriguez, Alexis Hopkins, Susan Howell and Scott Riddle Committee Reports: B. Events – C. Drills – D. Web Services – E. First Responders – F. Grant/Fund Raising – G. Campus Facilities/Legal Issues – no report Other: Attendance
at meetings – We discussed how to get our
members of the committee to
become more active. Suggestions were: to contact each and see if they still
wish to
participate, and each member contact another and go to the meeting with them.
The next meeting will be 3-10-05, 2:00 pm in the Grizzly Room. Linda Clarke, LCPC Co-chair - recorder Members Present: Linda Clarke, Tonya Kerschner, Tiffany Blaske, Juli Willhite, Janece English, Ramona Becker, Teresa Eastman, Adrian Rodriguez, and Scott Riddle. Committee Reports:
B. Events – C.
Drills –
D. Web Services –
E. First Responders –
F. Grant/Fund Raising – G. Campus Facilities/Legal Issues – no report Tonya brought a flier for a Hazardous Materials training in the El Dorado area that is free of charge. Information about this training will be sent to all employees. She also, brought up the idea of faculty ID’s that could have emergency information on the back. This could be done for student ID’s as well. Tonya brought samples of emergency plan pocket information that Boeing uses. This information is to the point and relevant to their safety concerns. This could be easily adapted for our safety plans. Other:
Fall
Semester - Fire Drill Overall,
we had a very productive meeting. I thank all that came to the
meeting and those that couldn't’t come, but supplied information
or met with their sub-committee’s. I believe that we have
a very exciting year ahead of us with many opportunities to
help make our Butler campuses safer. Linda
Clarke, LCPC Co-chair - recorder November
13, 2003
Linda met with Marvin Dodson, Facilities Director, to discuss safety issues. 1. Alarms in the 900 bldg – Marvin will see that this is completed with smoke detectors as well as alarms. 2. The security phone number cannot be a 4 digit number. It must stay a 7-digit number to be usable. **In regards to posting the security numbers in each office, Ramona Becker will send a list of numbers for each phone as requested. She can be emailed at rbecker@butlercc.edu 3. Hole in the parking lot has been fixed. 4. Marvin will also be able to post signs explaining emergency procedures, we just need to determine what needs to be on each sign. Linda stated that the relationship with Facilities Management was very good and Marvin is very positive about any and all of our suggestions. New suggestions are as follows: 1. Call boxes around campus – Linda will address this issue. New Committees: Issues were discussed pertaining to specific committees: Events – Would like to work on a safe spring break party.
The Safety Review Report form was presented and discussed as to what changes need to be made. Only the first section will be completed by the person submitting the form the remaining will be completed by the necessary personnel involved. Linda will look for this form on her computer to see if changes can be made there, if not a new one will be worked up with more information as how to complete and who to submit it to. This will also be submitted on the web site as soon as it is revised. Date has been set for the spring fire drill – January 29, 2004 at 9:30 am Safety Shorts – this is a power point presentation on hazardous materials etc. which can be made available. We will review and forward on to other departments for their use if they prove to be helpful information. The Library also has tapes, which were grant funded, to help get information to departments concerning safety issues. CSHEMA – this is another avenue to help with information concerning campus safety that can be considered. Mark your calendar for Wednesday, December 10, 2003 at 2:00 location to be announced. Fire drill - As follow-up of the fire drill, it was determined that I should speak to Marvin Dodson about whether I should turn in a service request for an alarm system in the 900 Bldg., or just report that we need this done. There was discussion about how we can follow up on requests made of Facilities for repairs, etc. I will meet with Marvin to discuss these issues. The number of fire drills was discussed. The Fire Chief thought we should have a fire drill once a month, but due to the class interference, we decided it would be best to have one at the beginning of each semester, with a tornado drill included in the Spring semester. A fire drill for summer school will also be included. These will need to be approved by Marvin. The next drill will have information emailed out to everyone so that they know where to go and the procedures to take. We will also have information placed in the new instructor’s packets that will have the emergency procedures. Teresa will look into information about EVAC chairs for students in wheelchairs. We will see if these could be purchased for the 1500, 600 Bldgs. and the Dorm. Overall, the fire drill was a success and showed us some areas that needed to be changed or improved. We will try to get hats and badges for the Marshall’s next time. First Responders – We will need to send out an email to find those instructors that already are CPR/1st Aid certified. There was discussion about sending out the CPR masks without proper training. We will hold them until we discuss this further. Safety Kits – Overall, there was good reception to the safety kits at the Institutional Development Day. It was suggested that kits could be in a centralized area where anyone could get them also. We need to add band aids with a content list and safety instructions. Safety Web site– It was suggested that the Safety/Security web site be located off of the front page of the Butler main page instead of through Faculty Development. I will talk to Andy about the possibility. Signage for Shelters –I will speak to Marvin about getting signs in each building that will indicate emergency procedures and areas of protection specific to that building. Future Meetings – We determined that the best meeting time for most members was the 2nd Thursday of each month at 2:00 pm. I will see if there is room availability at this time.
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